Course Completion Reports 📚

The Course Completion report provides detailed insights into how learners are progressing through enrolled courses across your organization.

Understanding the Course Completion Report 🎯

This powerful report gives you a comprehensive view of course enrollment status across your organization, helping identify areas where learners may need additional support.

Report Summary Cards:

The report displays three key metrics at the top:

  • Completed (Green): Learners who finished all course requirements

  • In Progress (Blue): Learners actively working through courses

  • Not Started (Red): Enrolled learners who haven't begun

Each card shows both the count and percentage of total enrollments.

Filtering Your Data 🔍

Available Filters:

  • Start Date: Filter by course enrollment start dates

  • End Date: Filter by course enrollment due dates

  • Category: Select specific course categories

  • Course: Choose individual courses

  • Team: Filter by specific teams

  • Region: Geographic filtering (if configured)

How to Apply Filters:

  1. Click "Add Filter" to see available options

  2. Select your filter type and values

  3. Multiple filters can be combined for detailed analysis

  4. Remove filters by clicking the X on filter tags

Breakdown Analysis Options 📊

You can analyze completion data by different dimensions:

Breakdown By Category:

  • Shows completion rates for each course category

  • Useful for identifying which types of training are most/least completed

  • Helps in curriculum planning

Breakdown By Team:

  • Displays each team's completion statistics

  • Identifies teams that may need additional support

  • Enables targeted interventions

Breakdown By Course:

  • Individual course completion rates

  • Identifies courses with low completion rates

  • Helps improve course design

Breakdown By Region:

  • Geographic analysis of completion rates

  • Useful for multi-location organizations

  • Identifies regional training gaps

Visual Data Representation 📈

Progress Bars:

Each breakdown item displays a horizontal bar showing:

  • Green: Percentage completed

  • Blue: Percentage in progress

  • Red: Percentage not started

Interactive Features:

  • Click "View Data": Opens detailed learner records with applied filters

  • Hover Effects: Shows exact counts on hover

  • Color-Coded Legend: Clear visual reference for status types

Exporting Course Completion Data 💾

CSV Export Features:

  • Filename: Automatically includes current date

  • Included Data:

    • Breakdown name (Team/Category/Course)

    • Total enrollments count

    • Completed percentage and count

    • In Progress percentage and count

    • Not Started percentage and count

Export Process:

  1. Apply your desired filters

  2. Select breakdown type

  3. Click "Download Report" button

  4. CSV file downloads automatically

Taking Action on Report Data 🎬

View Detailed Records:

When you click "View Data" on any progress bar:

  • Opens the Learning Records page

  • Pre-applies all current filters

  • Adds specific status filter (completed/in progress/not started)

  • Shows individual learner details

Common Use Cases:

  1. Low Completion Analysis: Identify courses or teams with poor completion rates

  2. Follow-Up Actions: Contact learners who haven't started courses

  3. Success Recognition: Celebrate teams with high completion rates

  4. Resource Planning: Allocate support where needed most

Best Practices for Course Completion Analysis 💡

Regular Monitoring:

  • Check reports weekly or monthly

  • Track trends over time

  • Set completion rate targets

Actionable Insights:

  • Focus on "Not Started" enrollments first

  • Support learners "In Progress" to reach completion

  • Analyze why certain courses have low completion

Communication:

  • Share positive results with high-performing teams

  • Provide support to teams with low completion

  • Use data in manager meetings

Common Questions About Course Completion Reports ❓

Q: How is completion percentage calculated? A: Completion requires finishing all lessons and meeting any pass score requirements.

Q: Can I see individual learner progress? A: Yes, click "View Data" on any breakdown item to see detailed learner records.

Q: Why are some enrollments showing as "Not Started" even though the due date passed? A: Learners remain enrolled even after due dates. You may need to follow up with these individuals.

Q: Can I filter by completion percentage? A: Not directly, but clicking "View Data" on the visual bars filters by completion status.

Q: How often should I review these reports? A: Best practice is weekly for active courses, monthly for overall analysis.

Q: Can managers see reports for just their team? A: Yes, use the team filter to view specific team data.