Manager and Expert Capabilities 👨💼
As a manager or subject expert on 5mins.ai, you have access to advanced features that allow you to create content, manage teams, and track learning progress. This section covers all the tools available to help you support your team's learning journey.
Content Creation and Management 📝
Upload Your Own Content 🎬
You can create and upload various types of learning content:
Content Types You Can Upload:
Videos: Upload training videos with automatic processing and quiz generation options
PDFs: Share documents, guides, and reference materials
External Links: Embed web content, articles, or online resources
AI Transformer: Convert internal documents into digestible flashcards using AI
Content Upload Process:
Navigate to "Your Content" from the admin area
Choose your content type (Video, PDF, External Link, or AI Transformer)
Upload your file or provide the link
Add skills, categories, and metadata
Optionally generate AI quizzes for engagement
Publish to make it available to your team
Create Flashcards 🃏
You can create interactive flashcards to reinforce key concepts:
AI-Generated: Use the AI Transformer to convert documents into flashcards
Manual Creation: Build custom flashcards with questions and answers
Image Support: Add visual elements to enhance learning
Skill Tagging: Associate flashcards with specific skills
Course Creation and Management 🎓
Create Comprehensive Courses: You can build structured learning paths by:
Course Setup: Create courses with titles, descriptions, and learning objectives
Content Assembly: Add lessons, assessments, and resources in logical sequence
Settings Configuration: Set up completion requirements, pass scores, and access controls
Enrollment Management: Control who can access your courses
Course Settings You Control:
Pass Score: Set minimum quiz score requirements (1-100%)
Access Controls: Determine if lessons must be completed in order
Video Settings: Enable/disable fast forwarding and background playback
Due Dates: Set completion deadlines for accountability
Certificates: Enable certificate generation upon successful completion
Rewards: Award up to 500 jewels for course completion
Team Enrollment and Management 👥
Enroll People in Courses 📋
Enrollment Options:
Individual Enrollment: Add specific team members to courses
Bulk Enrollment: Enroll multiple people simultaneously
Start Date Control: Set when learners can begin the course
Due Date Management: Establish completion deadlines
Enrollment Management Features:
Search Functionality: Find team members by name or email
Filter Options: View enrollments by status (Not Started, In Progress, Completed)
Progress Tracking: Monitor completion percentages for each learner
Score Monitoring: View quiz scores and pass/fail results
Action Controls: Restart enrollments, extend due dates, or unenroll learners
Send Reminders and Notifications 📨
Automated Reminders:
System Reminders: 5mins.ai automatically sends reminders 7 days and 1 day before due dates
Manual Reminders: Send custom reminders to selected learners
Bulk Actions: Send reminders to multiple learners at once
Team Progress Monitoring 📊
My Team Dashboard 📈
Team Overview Features: You can monitor your team's learning through:
Team Performance: View overall learning metrics and progress trends
Individual Tracking: Monitor specific team member progress
Skills Distribution: See skill development across your team
Time-Based Analysis: Filter data by 6-month or 12-month periods
Available Reports:
Progress Reports: Track course completion rates
Performance Metrics: Monitor quiz scores and assessment results
Engagement Analytics: See learning activity patterns
CSV Exports: Download detailed enrollment and progress reports
Course Tracking 📋
Monitor Course Progress:
Enrollment Status: See who's enrolled, started, or completed courses
Progress Percentages: Track completion rates for each learner
Score Analysis: Monitor quiz performance and pass/fail rates
Completion Dates: Track when learners finish courses
Course Management Actions:
Restart Enrollments: Reset progress for learners who need to retake
Extend Due Dates: Give learners more time to complete
Unenroll Learners: Remove people from courses when needed
Edit Start Dates: Adjust when learners can begin
Team Management Features 👨👩👧👦
Invite and Manage Team Members 👋
Team Invitation Process:
Invite Users: Send invitations to join your team
Pending Management: Track and manage pending invitations
Active Users: Monitor current team member status
Role Assignment: Set appropriate permissions and access levels
Shared Resources and Insights 📚
Resource Sharing:
Content Library: Share uploaded content across your team
Course Recommendations: Suggest relevant learning paths
Knowledge Hub Access: Provide curated content for your team
Performance Insights: Analyze team learning patterns
Common Questions for Managers and Experts ❓
Q: How do I know if my team is completing their assigned courses? A: Use the My Team dashboard to view progress metrics, or check individual course enrollments for detailed completion tracking.
Q: Can I set different due dates for different team members in the same course? A: Yes, you can edit start and due dates individually for each enrollment through the course management interface.
Q: What happens if someone doesn't complete a course by the due date? A: Learners receive automatic reminders, and you can extend due dates or restart enrollments as needed. Their status will show as "Missed" if they don't complete on time.
Q: How do I create engaging content that my team will actually complete? A: Use the AI Transformer for digestible flashcards, add quizzes to videos, and structure courses with clear learning objectives. Monitor engagement through the progress dashboard.
Q: Can I see detailed analytics about my team's learning patterns? A: Yes, the My Team dashboard provides performance metrics, skills distribution, and engagement analytics with filtering options for different time periods.
Q: How do I ensure my uploaded content meets quality standards? A: Follow the upload guidelines for each content type, use skill tagging for discoverability, and consider adding assessments to reinforce learning.