Manager and Expert Capabilities 👨‍💼

As a manager or subject expert on 5Mins.ai, you have access to advanced features that allow you to create content, manage teams, and track learning progress. This section covers all the tools available to help you support your team's learning journey.

Content Creation and Management 📝

Upload Your Own Content 🎬

You can create and upload various types of learning content:

Content Types You Can Upload:

• Videos: Upload training videos with automatic processing and quiz generation options
• Audio: Podcasts, briefings, call recordings, or voice notes
• Documents: Share PDFs, presentations, and spreadsheets (PDF, DOCX, PPTX, XLSX)
• External Links: Embed web content, YouTube videos, TikToks, and more
• Flashcards: Build flashcards from scratch, or turn a document into bite-sized cards with AI

Content Upload Process:

1. In the learner app, open Knowledge Hub from the sidebar, then go to Content Studio
2. Choose what you want to upload: Create flashcard, Add a new video, Add a new audio, Add a new document, or Add external link
3. Upload your file or provide the link
4. Add skills, categories, and metadata
5. Optionally generate AI quizzes for engagement
6. Publish to make it available to your team

Create Flashcards 🃏

You can create interactive flashcards to reinforce key concepts:

• AI-Generated: Choose Create flashcard and turn a document into flashcards with AI
• Manual Creation: Build custom flashcards with questions and answers
• Image Support: Add visual elements to enhance learning
• Skill Tagging: Associate flashcards with specific skills

Course Creation and Management 🎓

Create Comprehensive Courses: You can build structured learning paths by:

• Course Setup: Create courses with titles, descriptions, and learning objectives
• Content Assembly: Add lessons, assessments, and resources in logical sequence
• Settings Configuration: Set up completion requirements, pass scores, and access controls
• Enrolment Management: Control who can access your courses

Course Settings You Control:

• Pass Score: Set minimum quiz score requirements (1-100%)
• Access Controls: Determine if lessons must be completed in order
• Video Settings: Enable/disable fast forwarding and background playback
• Due Dates: Set completion deadlines for accountability
• Certificates: Enable certificate generation upon successful completion
• Rewards: Award up to 500 jewels for course completion

Team Enrolment and Management 👥

Enrol People in Courses 📋

Enrolment Options:

• Individual Enrolment: Add specific team members to courses
• Bulk Enrolment: Enrol multiple people simultaneously
• Start Date Control: Set when learners can begin the course
• Due Date Management: Establish completion deadlines

Enrolment Management Features:

• Search Functionality: Find team members by name or email
• Filter Options: View enrolments by status (Not Started, In Progress, Completed)
• Progress Tracking: Monitor completion percentages for each learner
• Score Monitoring: View quiz scores and pass/fail results
• Action Controls: Restart enrolments, extend due dates, or unenrol learners

Send Reminders and Notifications 📨

Automated Reminders:

• System Reminders: By default, 5Mins.ai automatically sends reminders 7 days and 1 day before due dates (your admins can change this schedule)
• Manual Reminders: Send custom reminders to selected learners
• Bulk Actions: Send reminders to multiple learners at once

Team Progress Monitoring (Team Managers) 📊

My Team 📈

If people report to you, you can monitor their learning from My Team in the learner app. My Team opens on the Course Progress tab, with the Engagement tab next to it. Subject Experts without direct reports do not see My Team.

Course Progress tab:

• Status Summary: See the share of your team's courses that are Completed, In progress, At risk!, or Overdue
• Compliance View: Switch between All Courses and Compliance Only
• Scope: View your direct reports, or your whole organisation including indirect reports, and filter by manager
• Reminders: Send a reminder to one learner, or select several and send reminders in bulk
• Individual Tracking: Select a learner's name to open their individual report

Engagement tab:

• Team Performance: View overall learning metrics and progress trends
• Skills Distribution: See skill development across your team
• Shared Resources Insights: See how your team uses shared resources
• Time-Based Analysis: Filter by all direct reports or one person, and by the last 6 or 12 months

Course Tracking 📋

Monitor Course Progress:

• Enrolment Status: See who's enrolled, started, or completed courses
• Progress Percentages: Track completion rates for each learner
• Score Analysis: Monitor quiz performance and pass/fail rates
• Completion Dates: Track when learners finish courses

Course Management Actions:

• Restart Enrolments: Reset progress for learners who need to retake
• Extend Due Dates: Give learners more time to complete
• Unenrol Learners: Remove people from courses when needed
• Edit Start Dates: Adjust when learners can begin

Team Management Features 👨‍👩‍👧‍👦

Who Is in Your Team 👋

Your My Team view is built from reporting lines. People appear there when an admin sets you as their manager (the Reports To field). Inviting people, changing managers, and assigning roles are done by your admins in the admin area, not from My Team or the Knowledge Hub. If someone is missing from your team, ask an admin to update their manager.

Shared Resources and Insights 📚

Resource Sharing:

• Content Studio: Share uploaded content across your team from Knowledge Hub → Content Studio
• Course Recommendations: Suggest relevant learning paths
• Knowledge Hub Access: Provide curated content for your team
• Performance Insights: Analyse team learning patterns

Common Questions for Managers and Experts ❓

Q: How do I know if my team is completing their assigned courses? A: Open My Team. The Course Progress tab shows which courses your team has completed and which are at risk or overdue. You can also check individual course enrolments for detailed completion tracking.

Q: Can I set different due dates for different team members in the same course? A: Yes, you can edit start and due dates individually for each enrolment through the course management interface.

Q: What happens if someone doesn't complete a course by the due date? A: Learners receive automatic reminders, and you can extend due dates or restart enrolments as needed. Their status will show as "Overdue" if they don't complete on time.

Q: How do I create engaging content that my team will actually complete? A: Use Create flashcard to turn documents into bite-sized cards, add quizzes to videos, and structure courses with clear learning objectives. Monitor engagement from the Engagement tab in My Team.

Q: Can I see detailed analytics about my team's learning patterns? A: Yes. The Engagement tab in My Team shows performance, skills distribution, and shared resources insights, with filters for the last 6 or 12 months.

Q: How do I ensure my uploaded content meets quality standards? A: Follow the upload guidelines for each content type, use skill tagging for discoverability, and consider adding assessments to reinforce learning.