Course Categories

Introduction

Course categories help you organise your learning content into logical groups, making it easier for your team to discover relevant courses. This guide explains how to create, manage, and use categories to enhance your 5Mins.ai learning platform.

Getting Started with Categories

Where to Find Categories

As an admin, you can manage course categories in Account & Settings:

1. Log in to your 5Mins.ai account and open the admin area
2. Select "Account & Settings" from the menu
3. Navigate to the "Categories" tab

Creating Your First Category

To create a new category:

1. On the Categories tab, click the "New Category" button
2. Enter a name for your category (e.g., "Leadership", "Technical Skills", "Compliance")
3. Optionally, add a category thumbnail. If you skip this, the default category image is used
4. Click "Create Category"

Each category name must be unique. If the name is already taken, you'll see "Category name already exists".

Managing Existing Categories

The Categories tab lists every category with the number of lessons and courses in it. Click the three dots menu on a category to:

• Edit details - change the name or thumbnail
• View lessons - see the lessons in the category
• View courses - see the courses in the category
• Delete category - remove the category after confirming (this does not delete the courses in it)

Add Courses to Categories

From Course Settings

To assign a course to a category:

1. Open the course and go to its Settings tab
2. Under Course organisation, tick Add to category
3. Select one or more categories from the Category dropdown
4. Click Update Settings

Creating Categories on the Fly

While assigning a course to a category, you can also create a new category:

1. Open the "Category" dropdown in course settings
2. Select "New category"
3. Enter a name (and optionally a thumbnail) for the new category
4. Click "Create Category"
5. Select the new category from the dropdown to assign it to the course, then click Update Settings

How Employees See Categories

Once you've set up categories and assigned courses:

1. Employees will see category cards on their workspace under "Explore content from [Your Company]"
2. Each card shows the category name, image, and number of courses
3. Clicking a category takes them to a filtered view of courses in that category

Frequently Asked Questions

General Questions

Q: How many categories can I create?A: There is no strict limit on the number of categories you can create. However, we recommend keeping the total number manageable (typically under 20) to prevent overwhelming your users.

Q: Can I delete a category?A: Yes, you can delete any category. Courses assigned to that category will not be deleted but will no longer be associated with that category.

Q: How are categories ordered on the user's workspace?A: Categories are currently displayed in alphabetical order by name.

Q: Can I create subcategories or nested categories?A: The current implementation does not support hierarchical categories. All categories exist at the same level.

Course Assignment

Q: Can a course belong to multiple categories?A: Yes. You can select more than one category in a course's settings.

Q: If I change a course's category, will users be notified?A: No, changing a course's category happens silently without user notification.

Q: Can I bulk assign courses to a category?A: The current version does not support bulk category assignment. You'll need to update each course individually.

Customisation

Q: What image specifications should I use for category images?A: For best results, upload square images with dimensions of at least 300x300 pixels. Supported formats include JPG, PNG, and SVG.

Q: Can I change the default category image?A: The default category image is system-defined and cannot be changed. However, you can upload custom images for any specific category.

Q: Will changing a category image affect courses already assigned to that category?A: Yes, changing a category's image will update how that category appears everywhere in the platform, including for all assigned courses.

User Experience

Q: Can users search within specific categories?A: Yes, when viewing a category, the search function will filter results within that category.

Q: Will empty categories be displayed to users?A: No. Categories with no courses or lessons in them are not shown to users.

Troubleshooting

Q: My category isn't appearing on the workspace. What's wrong?A: Check that:

1. You've created the category correctly
2. At least one course or lesson is assigned to the category
3. You've refreshed the page after making changes

Q: I cannot delete a category. Why?A: Ensure that you have administrator privileges. If the problem persists, try removing all courses from the category first.

Q: Can I recover a deleted category?A: There is no built-in recovery for deleted categories. You would need to recreate the category and reassign courses.

Need more help? Contact 5Mins.ai support at support@5mins.ai