5Mins Records

Overview

The Learning Records section allows you to easily track, manage, view, filter, search, and export course enrolments from your employees' 5Mins Courses. You can utilize this data to gain insights into overall team course completion and learning behavior.

help-video-7484774

🎬 Watch this as a short narrated video

Steps shown in this video

  1. Learning Records is your single source of truth for who has done what
  2. The 5Mins Courses tab lists every enrolment: the learner, their team, the course, dates and status
  3. Narrow it down first — filter by status, team, course, category or date
  4. Then Download Report exports exactly what you're looking at as a CSV
  5. And training completed outside 5Mins lives on the External Training tab

Accessing Learning Records

  1. Log in with your admin credentials to your admin portal.

  2. Navigate to Admin > Learning Records and open the 5Mins Courses tab. (The External Training tab tracks training completed outside 5Mins.)

You will find a comprehensive table displaying the following data:

  • User Name: The learner's name.

  • Email: The learner's email address.

  • Team: The learner's team.

  • Region (if regions are configured): The learner's region.

  • Course: The course title.

  • Category: The course category.

  • Enrolment History: Whether this enrolment is Current or Archived.

  • Start Date: Date the enrolment started.

  • Due Date: The enrolment due date, if set.

  • Completion Date: Date the course reached 100% progress.

  • Time Spent: How long the learner took to complete the course, from their first activity to completion (shown once completed).

  • Days Late: How many days after the due date the course was completed (if applicable).

  • Duration: Duration of the course (shown in mins/hrs).

  • Progress: The learner's progress percentage.

  • Status: The enrolment status (Completed, In Progress, Not Started, Overdue, Failed, Retaking quizzes, or Scheduled).

You can also filter records by status, progress, enrolment history, dates, course, category, team, region, and any configured custom fields.

Downloading Reports

You can export learning record data for internal reviews or reports.

  1. Click "Download Report" on the learning records page.

  2. A CSV file with the records matching your current filters will be downloaded to your device.

The CSV file includes User Name, Email, Region, Team, Course, Category, Enrolment History, Start Date, Due Date, Completion Date, Time Spent, Duration, Progress, Score, Status, and Days Late, plus any configured custom fields.

How is "Duration" Calculated?

Course duration is calculated based on the following logic:

  • Single standalone video lesson: Duration equals the length of that video.

  • Multiple video lessons (Course/Series): Duration equals the sum total of all video lesson durations.

  • External links: 5 minutes

  • PDFs and Flashcards: 10 seconds per page in the document

Duration is displayed in minutes ("mins") by default. If total duration exceeds 60 minutes, it is automatically converted into hours with one decimal precision, e.g., 1.1 hrs, 2.5 hrs, etc.

Frequently Asked Questions (FAQs)

1. Can one user have multiple records for the same course?

Yes. A learner can have more than one enrolment for the same course over time. Earlier enrolments appear as Archived in the "Enrolment History" column, while the active one appears as Current.

2. What does the "Status" column show?

It reflects the current enrolment status — Completed, In Progress, Not Started, Overdue, Failed (completed but did not pass an assessment), Retaking quizzes (using remaining quiz retries to reach the pass score), or Scheduled (a future start date).

3. Is the training provider always "5Mins" for these records?

Yes. The 5Mins Courses tab covers courses completed on your 5Mins platform. Training delivered elsewhere is tracked separately under the External Training tab.

4. How frequently is the data updated in Learning Records?

Records update almost instantaneously as learners make progress and complete 5Mins Courses.

5. Who has access to view Learning Records?

Only users with admin rights have access to the Learning Records section.

Need Additional Support?

If you have questions or require further assistance, please contact our support team at support@5mins.ai