Team Course Tracker

Overview

The Team Course Tracker helps team managers monitor their team's learning progress on courses that are due soon. It gives at-a-glance insight into who has courses due in the next 30 days, each learner's status, and their overall progress — so you can spot who may need a nudge or extra support. Please Note - this feature is exclusive for team managers.

Key Features

The Tracker Table

The tracker shows a row per team member with courses due in the next 30 days. Each row includes:

  • Name: The team member (click to open their progress)
  • Due in next 30 days: How many courses that learner has due in the next 30 days
  • Status: Their progress status across those courses
  • Overall progress: A progress bar showing their average progress

Status Indicators

  • Not Started: Team member hasn't begun the course (0% progress)
  • Low Progress: Team member has completed 30% or less of the course
  • On Track: Team member is making good progress (more than 30%)
  • Completed: Team member has finished the course (100%)

Actions You Can Take

  • Send Reminders: Select one or more team members and send course reminders, or use the reminder icon on an individual row
  • View Details: Click the course count to see the courses due for that team member
  • Search: Quickly find a specific learner

How to Use the Tracker

  1. Access the tracker: Go to My Team, then open the Team Course Tracker
  2. Review team status: Scan who has courses due in the next 30 days and their status
  3. Send reminders: Select team members and click "Send Reminders" (or use the reminder icon on a row)
  4. Check details: Click a team member's course count to see the courses due for them

Frequently Asked Questions

How is a team member's status determined?

Status is based on the team member's average progress across their courses due in the next 30 days:

  • Not Started: 0% progress
  • Low Progress: 1-30% progress
  • On Track: More than 30% progress
  • Completed: 100% progress

What does "Due in next 30 days" mean?

This shows how many courses that team member has due within the next 30 days from today.

How do I know which team members need attention?

Focus on team members with "Not Started" or "Low Progress" status. These individuals may benefit most from your support.

Can I see which specific courses a team member is enrolled in?

Yes! Click the course count in the "Due in next 30 days" column to see the courses due for that team member, including their progress.

How do reminders work?

When you select team members and click "Send Reminders," you can:

  • Use a template message or write your own
  • Preview the list of recipients

What happens when a course is completed?

Completed courses are reflected in the status and overall progress. Team members who have finished all their due courses will show "Completed" status.

How often is the data updated?

Progress data is updated in real-time as team members complete course activities. The tracker refreshes automatically when you access it.

Can team members see their own progress?

Yes. Team members can view their personal progress through the "My Progress" section, but they cannot see the manager tracker or other team members' progress.

What about courses without a due date?

The tracker focuses on courses due in the next 30 days, so courses without a due date won't appear here. You can still see a learner's full enrolments from their profile.

Need More Help?

Contact our support team at support@5mins.ai if you have additional questions or need assistance using the Team Course Tracker.